The Recruitment Assistant provides administrative and logistical support to the Human Resources (HR) Recruitment team. This role ensures efficient candidate management, compliance with regulatory requirements, and coordination of recruitment activities to support organizational hiring needs.

Candidate Management & Interview Support

• Review high volumes of job applications to assess eligibility and forward qualified candidates for recruiter consideration.
• Schedule interviews with hiring managers and candidates; compile interview rating data for recruiter review.
• Coordinate orientation schedules and special sessions to meet candidate and manager needs.
• Escort candidates during interviews/events and represent the organization’s culture, opportunities, and benefits.
• Assist with interview logistics, including travel, lodging, and meal arrangements.
• Answer candidate and manager inquiries regarding job postings and availability.

Recruitment Events & Communication

• Coordinate recruitment events, career fairs, and candidate giveaways.
• Register candidates/students at recruitment events.
• Maintain and order recruitment giveaway inventory, negotiating best pricing.
• Assist in developing and distributing recruitment communications, letters, and media materials.
• Maintain timely and positive communication with hiring managers regarding vacancy status and candidate progress.
• Arrange recruitment-related travel, luncheons, and reimbursements.

Applicant Tracking & Job Postings

• Manage applicant tracking system (ATS) functions, including requisition tracking, postings, and reporting.
• Review requisitions for accuracy and compliance with committee guidelines.
• Coordinate recruitment postings and advertising across multiple media platforms.

Compliance, Documentation & Reporting

• Ensure hospital, state, federal, and regulatory compliance requirements are met prior to onboarding.
• Maintain tracking systems to monitor compliance across job classifications.
• Create and maintain accurate recruitment data, spreadsheets, and analysis reports.
• Prepare reports, correspondence, and special projects accurately and on time.

Financial & Administrative Support

• Track and process relocation expenses, incentive payments, invoices, credit card purchases, and budget reconciliations.
• Support temporary employment payroll processing and allocate charges to appropriate departments.

Team & HR Support

• Participate in HR front office rotation to assist customers.
• Contribute to continuous process improvements and cost efficiencies in HR practices.
• Participate in HR projects and team events as needed.

 DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.

• Education: High school diploma or equivalent required; bachelor’s degree preferred.
• Experience: Minimum of one-year clerical or administrative experience required.
• Technical Skills: Basic proficiency in Microsoft Excel and Word required; ability to type at least 20 WPM.
• Communication Skills: Pleasant telephone voice and positive, energetic communication style; ability to greet visitors and staff in a friendly and professional manner. Must be able to read, write legibly, speak, and comprehend English.
• Competencies: Strong organizational skills with the ability to multi-task in a fast-paced environment and meet quick turnaround times. Excellent verbal and written communication skills required.
• Other: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

WORK CONTEXT

• Job hours are typically 7:30a-4:00p Monday-Friday, however, there may be times when earlier or later hours are necessary.

PHYSICAL FACTORS

• Activities: Talking, hearing, bending, twisting, walking, running, kneeling, crouching, stooping, crawling, climbing, balancing, reaching, pushing, pulling, lifting, grasping, repetitive motion, standing, and/or using hands to handle, control, or feel objects, tools or controls).
• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
• Must be able to perform the duties with or without reasonable accommodation.
• Hearing and vision must be normal or corrected to within normal range.
• Physical presence onsite is essential.

PSYCHOLOGICAL FACTORS

• Frequent contact with others: deals with internal and external customers, face-to-face discussions, email and telephone communications.  Possible dealings with unpleasant or angry people.