The Manager, Financial Transactions will oversee the operations of Accounts Payable and Payroll to ensure accurate and timely processing of vendor invoices, employee payments and maintaining regulatory compliance in regards to tax filings for AP and Payroll.  

1. Supervises the AP and Payroll team, assigning tasks and reviewing work for accuracy, including invoice coding, matching and data entry.
2. Monitor vendor relationships, negotiate payment terms, and resolve invoice discrepancies.
3. Manage the AP ledger ensuring accurate recording and reconciliation of vendor balances.
4. Implement and maintain internal controls to prevent fraud and errors in AP processes.
5. Coordinate month-end activities and year-end activities related to AP processes.
6. Oversees all aspects of the payroll processing, including time and attendance data collection, calculations, deductions and tax filings.
7. Ensure compliance with federal, state and local payroll regulations.
8. Manages the payroll system, including updates and maintenance, and address payroll discrepancies.
9. Responsible for setting policies in conjunction with the System Director of Finance for AP and Payroll Operations.
10. Conducts payroll audits and reconciliations to maintain accuracy.
11. Provides leadership and guidance to both AP and Payroll fostering a positive work environment with employees and vendors.
12. Identify training needs for staff and implement development programs to enhance skills.
13. Generate accurate and timely financial reports related to AP and Payroll for management review.
14. Analyze financial data to identify trends and potential savings opportunities with AP and Payroll functions.
15. Responsible for implementation and upgrades associated with AP and Payroll Systems.
16. The manager will perform monthly operating reviews with the department managers to assist with recommendations on improving margins.
17. Responsible for the oversight of client receivables and lease arrangements with contracted groups.
18. Maintains all hospital cash functions and cash reporting.
19. Review and post errors for lockbox entries.
20. Responsible for ensuring staffed to the needs of the business.
21. Interviews, selects, hires, and retains employees
22. Ensures orientation and training for employees
23. Manages performance to meet DCH standards and remote work compliance.
24. Promotes, demotes, or transfers employees to meet organizational needs.
25. Executes progressive discipline up to and including termination
26. Performs compliance requirements as outlined in the Employee Handbook.
27. Approves payroll time off requests.

DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.

• Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
• Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
• Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.

• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.

A Bachelor's degree in Accounting, Finance, or five to seven years of work experience in healthcare finance with a minimum of 3 years of supervisory experience is required. Knowledge of purchasing to processing functions is a plus.  Excel knowledge is required.  Must have good communication skills, and possess the ability to evaluate problems and make decisions.  Must be able to read, write legibly, speak, and comprehend English. 

WORKING CONDITIONS

WORK CONTEXT

• Frequent contact with others: deals with internal and external customers, face-to-face discussions, email and telephone communications.  Possible dealings with unpleasant or angry people, public speaking, and conflict situations/resolution.
• Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range.  Able to perform the duties with or without reasonable accommodation.
• This job requires very exact and highly accurate performance and may require the meeting of strict deadlines on a daily basis
• May require work hours outside of regular work schedule

PHYSICAL FACTORS

• Activities: Talking, hearing, bending, twisting, walking, kneeling, crouching, stooping, balancing, reaching, pushing, pulling, lifting, grasping, repetitive motion, standing, and/or using hands to handle, control, or feel objects, tools or controls
  • Requirements: Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  • Good manual and finger dexterity. 
• Must be able to perform the duties with or without reasonable accommodation.
• Hearing and vision must be normal or corrected to within normal range.